Case Study: St. Xavier's College (Autonomous), Mumbai
Automating autonomous HEI with Departmental Workflows
Years
Institutes
Students
Solutions
The main objective of St. Xaviers College, Fort, Mumbai was digital transformation of all departments and process for its campus
1. Integrated Campus
- Implement a unified system across all departments for a holistic view.
- Ensure transparency and seamless data consolidation, including financial reports like Profit & Loss statements and balance sheets.
- Align with global education standards (Washington Accord) and secure accreditations such as NAAC and NBA.
- Streamline the entire student lifecycle, from admissions to convocation to Placement to Alumni.
- Comply with National Education Policy NEP 2020 and Mumbai University’s ordinances for autonomous colleges.
- Migrate historical past 10 years of student and examination and results data.
Optimal Utilization of Resources & Alumni Driven Growth
Maximize the efficient use of shared resources, including conference halls, hostels, classrooms, laboratories, IT infrastructure, and faculty.
Increase occupancy and revenue generation from underutilized spaces and facilities through effective scheduling and management.
Strengthen engagement with alumni for mentorship, knowledge sharing, and placement opportunities, It’s a strategy helping them stay ahead of the curve, whether through referrals, testimonials, or feedback loops.
3. Use of ICT
- Enable data-driven decision-making and predictive analytics for admissions.
- Transition towards paperless operations and improved governance.
- Enhance online admissions and fee payment processes to boost enrollment and collections.
- Digitize student records, including mark sheets and diaries, accessible via mobile apps.
- Facilitate seamless communication between students, parents, and teachers.
- Automate attendance tracking, leave applications, and visitor management.
- Implement real-time employee performance appraisal and engagement systems.
- Integrate multiple software applications (Attendance, SMS, Moodle, Tally, LMS, Excel, etc.).
- Improve operational efficiency across personnel, infrastructure, and processes.
- Standardize procedures across all institutes.
- Strengthen alumni engagement for mentorship and placements.
- Enhance event publicity through social media.
- Ensure robust data security and compliance with NEP 2020 admission requirements.
- Support lateral entry admissions as per NEP
- Generate Digilocker marks obtained CSV
- Generate NAD Digilocker Degree CSV
4. Bring Transparency and accuracy in Financial Accounting
Ensure efficient management of payables to students, vendors, and regulatory authorities.
Streamline scholarship workflows, including sanctioning, rollbacks, and their impact on financial records.
Eliminate manual data entry errors to enhance the accuracy of financial reporting.
Maintain clear and auditable records for hostels, procurement, and purchase approvals.
Enable precise tracking of receivables from students, government bodies, and sponsors.
Provide a secure and convenient system for collecting donations online.
“QualCampus achieved this by using the 80+ Modules for End to End implementation"
Utilizing the workflows we streamlined their processes, thus Increasing Collaboration and Productivity:
1 Admission Management Wizard, With such wizards and workflows, inaccurate data entry errors have been eliminated by nearly 100 percent. Saving time of admission team
2 Approximately 10 Lacs INR per year are being saved by going paperless (Fee receipts, OSM- On Screen Marking, Exam GRADE cards, Exam Forms, Notices, Leaves & Salary records, Purchase documents and approvals.)
3 Approximately 5000 Mandays each department is saving by processing the Data through QualCampus
4 There is approximately 95% Increase in timely fee collection
5 Approximately 20% increase in parents engagement
6 Approximately 30% increase in Alumni engagement
7 Faster and Improved Grievance redressal
8 Speedy Assessments and evaluations, results declared ontime.
