College ERP Software
Colleges need Education ERP Software for various reasons:
- Move towards paperless work and promote good governance.
- Maintain transparency across departments and affiliated institutions.
- Increase the efficiency of people, machines, and processes.
- Streamline and standardize processes across the institutes.
- Attain global competitiveness, aligning with Washington Accord, and secure accreditation from NAAC, NBA, ABET, ASIC, etc
- Consolidate data across departments and make informed decisions.
- Forecast admissions and student placements accurately.
- Facilitate seamless communication and information dissemination to students.
- Conduct online admissions, MCQ exams, and fee collection.
- Gain visibility over operational and capital expenditures.
To achieve these objectives, Qualsoft’s QualCampus – ERP for College offers modules designed to meet these diverse needs.
QualCampus College ERP Modules
CRM- Enquiry Module
- Capture prospective student enquiries from website, landing pages, enquiry pages, etc
- Followup and nurture enquiries
- Forecast admissions
- Improve Admission count
- SMS and Email can be sent to prospective students
- Convert enquiry directly to Applicant
- Track Counselor’s performance and Reports
Online Admission
- Customised dynamic admission form as per the program requirements
- Templates for SMS and email to be sent at various stages to potential students
- Online prospectus selling,
- Payment gateway integration,
- Students can register and can fill online admission form
- Merit list as per custom criteria
- Students document verification
- Admission confirmation upon eligibility and document verification,
Student Information
- Admitted Student Details,
- Admitted Student Documents,
- Parents Data,
- NRI Students Data,
- Admission Cancellation,
- Reports ID Card, Caste Category wise Student Details Contact and Birthdays, Applications – Admission Slip, no Dues Applications, Certificate – Bonafide, Character, Leaving Certificate, etc
Class Information
- Class In-Take,
- Class-Division Allocation,
- Class Subject Mapping,
- Faculty Subject mapping
- Student Subject allocation,
- Mentor Allocation,
- Promotions,
- Division Transfer
Time Table
- Creation of Time Table with Basic Constraints,
- Proxy Lectures
- Combined Lectures
- Cancelled lectures
- Institute Time Table Report,
- Class Time Table Report
- Faculty wise Time Table Report
Attendance
- Student Attendance Settings,
- Bio-metricm RDID device configuration,
- Daily and Lecture wise attendance,
- Defaulters list
- Attendance Reports
- Subjectwise Attendance report
Session Planning
- Session Planner,
- CO PO Mapping
- Course Plan report
- Planned Vs Execution Reports
Question Bank
- Question Type,
- QP Structure,
- Question Paper generation on print,
- CO and PO mapping on each question for NAAC and NBA accreditation
- Reports
Assignment
- Student Groups,
- Assignment, CO and PO Mapping,
- Assignment Submission
- Assignment module can be used as online descriptive exams as well
- Date and time bound assignment submission
- Giving marks on assignment
- Reports.
Digital Repository
- Videos, Audio and PPT can be uploaded,
- Students and faculties can Search and access.
Examinations & Results
- Examination Configuration as per the University Ordinances
- Student’s Subject wise marks entry,
- Question wise mark entries for CO attainment calculation for accreditation
- Result Card Generation,
- Topper List,
- Student Performance Analysis,
- Faculty Performance Analysis
- Overall performance summary
Quiz – Online MCQ Test
- Time Bound Quiz Schedule
- Excel Import provision for Questions
- Random Questions Generation
- Candidate Performance Report,
- CO & PO mapping.for NAAC and NBA accreditation
Entrance Test
- Entrance Test Schedule
- Provision to add questions and options or alternatively can be uploaded via excel
- Randomisation of Questions
- Applicants can select dates available on portal as per their convinience
- Admit card and email invitation for Entrance test,
- The Applicants appears for MCQ, Interview, GD-PI,
- Merit list is prepared based on the performance
Minutes of Meeting
- Schedule a College Management Meeting or any other type of Meeting
- Send Invites for meetings
- Minute of Meetings of various meetings
- Task allocation and Attendees information
- Reports.
Employee Welfare
- Insurance
- Mediclaim
- Loan Applications
Student Feedback
- The Admin can schedule Feedback on Faculty, Course content and Infrastructure.
- The student can attempt those and the institute is able to do analysis
- Feedback on faculty can be used for appraisal of teaching faculty
Fees
- Payment Gateway Integration,
- Class and Group wise Structure
- Student Group Settings
- Quick Receipt
- SMS After each Receipt to Parent of Balance Amount,
- Outstanding and Other Reports,
- Fee Payable to Students,
- Fee Receivable from Students,
- Payable to the Government,
- Receivables from Government.
- Auto Fee reminders
- Student Payment history
Payroll
- Salary Structure of Employees
- Allowances and Deductions
- Salary Advice
- Pay Slips
- Insurance and Loans
- PF, PT, IT Reports.
- Salary certificate
Employee Self Service
- Leave balances dashbaord
- Application of Leaves,
- Application for OD,
- Application for OT,
- Request to HR
- Attendance reports
- Payslip reports
Financial Accounting
- Admitted Student Details,
- Admitted Student Documents,
- Parents Data,
- NRI Students Data,
- Admission Cancellation,
- Reports ID Card, Caste Category wise Student Details Contact and Birthdays, Applications – Admission Slip, no Dues Applications, Certificate – Bonafide, Character, Leaving Certificate, etc
HR Management
- Employee Profile,
- Employee Attendance,
- Requests & Approvals,
- Leaves Allocation
- Shift Allocation
- Weekly off Allocation
Employee Appraisal
- Employee Appraisal based on Job Description, KPI
- Task Performed
- Lectures conducted
- Student Feedback
- Results of Examination, etc.
- Self Appraisal
- Review by authorities
- Review by HR
Recruitment
- Requisiton for hiring
- Approvals
- Advertisement
- Recruitment Rounds
- CV Bank
- Offer letter and joining
- Reports
Scholarship
- Scholarship Setting,
- Scholarship Registration,
- Verification & Approval,
- Scholarship Sanction
- Scholarship Cancellation
- Refund to student
- Refund to government
- Reports
SMS
- SMS API Configuration
- Send SMS Facility to Group of Student and Employees, Can Create Template and Send as and when Required,
- Quick SMS Facility,
- Delivery Reports
- SMS Sent reports
Notices
- Online Notices for General Announcement,
- Loss and Found,
- Event and Meeting,
- SMS Notification for Meeting
Event Management
- Type of Events
- Competitions
- Events participants
- Volunteers and
- Guest details
- Competition Fees
Visitor Management
- Provision for Webcam,
- Visitors ID Card with Barcode
- Visitors and Vehicle in_Out Logs,
- Advance Visitors Entry,
- POP Up for The Person to Be Visited
- Reports.
Committee Management
- Master Data,
- Complaints Registration,
- Grievance Redressal,
- Committee Management, Reports.
- API Settings,
- Send email to Individual or Group, Classes, faculties, Parents
- Sent and delivery Reports.
Front Office
- Manages Institute’s Inwards and Outwards,
- Manages Couriers,
- Courier Bills
- Inward Register
- Outward Register
- Reports
Placement Management
- CV Builder,
- Manage Placement and Internship
- Mock Interviews and its feedback to Students
- Approach to Companies for Placement
- Enter Opportunities and shortlist students
- Placement Rounds like GD PI, HR and Technical.
- Offer Letters
- Configure Letter & Email Templates,
- Automatic Notification via Email & Alerts,
- Placement Reports
Alumni
- Alumni Committee,
- Alumni Event,
- Alumni Contributions,
- Alumni Mentors for current students,
- Alumni Newsletter,
- Groups,
- Polls,
- Alumni Involvement in Placements,
- Alumni Feedback.
Sports
- Purchase of Equipment,
- Tournaments, Teams,
- Best Performance reports,
- Expences, Etc
Master Admin
- User Management,
- Access rights,
- Modules and access permissions given to different roles.
- Ticketing System
Employee Survey
- Create Survey,
- Feedback Collection,
- Ratings & Analysis Reports
Training and Development
- Employee Training Requirement,
- Training Schedule,
- Topic,
- Internal & External Expert/ Trainers,
- Feedback
- Reports
Content Management
- Content request generation by teaching staff member,
- Task delegation to the content team by authorities,
- Task completion,
- Feedback,
- Approval by teacher.
Activity Management
- Manages activity other than curriculum,
- Student’s participation in activities and its fees,
- Student’s and faculties attendance and performance in the selected activity,
- Reports.
Institute CSR
- All the Social Service activities,
- Purchase and Stores
- Events,
- Camps can be entered and managed.
- Reports
Publications
- Provision for subscription for various publications by the student.
- Areawise, Citywise, Reports
Task Manager
- Task and Work Assignment to Employees,
- Notifications
- Reports
Student Health
- Student Medical Check-up Details,
- Expenditure Details,
- Casualty Incident Register
- Case tracking
- Prescription Letters and Updates to Parent,
- Reports
Hostel
- Hostel Building and Room Type wise Building
- Rooms for Guest,
- Student Allocation and Fees Collection
- ,Student Behavior,
- Warden, ID Cards
- Visitors
- Reports
Facilities Management
- Vendor Contracts,
- Maintenance Management,
- Asset Management
- Helpdesk
- Facility Booking,
- Lease & Rent Management,
- Tenants Management,
- Building Management,
- Parking Management
Accreditation
- NBA, NAAC,
- Attainment & SAR Report in a few clicks,
- Easy evaluation of OBE, PEOs, COs and POs,
- Haasle free documentation, mapping of COs and POs within the ERP,
- Attainment calculations done automatically in backgroup as you use different modules of QualCampus.
- No need to collect the data manually,
- Course Plan
- Save time spent by faculties on documentation.
Library
- Budget
- Acquisition,
- Serial Management
- Cataloging
- Employee and Student Books Circulation
- Library accession register and other Reports
OPAC
Books Reservation & Search
Stores Inventory
- Requisition and Purchase cycle
- Issue and Return to/from Students,
- Issue and Return to/from Staff,
- Stock Ledgers,
- Purchase Reports
Budget
- Settings for Approval authorities
- Budget Creation and mapping with Account Ledgers
- Reports of Budgets and Actual expences
Digital Document Management
- Master Data,
- Archive Documents,
- Search Panel,
- Document Sharing,
- Access permission for different users
- Reports
Convocation & Certificate Printing
- The institute can print convocation certificate within the premises,
- Certificate can be sent for printing with due approval.
- Keeps track of the delivery to students.
Audio Video Library
- Provision to upload educational audios and videos by Admin,
- The student and staff can access the content.
Admin Settings
- Admin Setting it is the foundation module,
- Admin can create the Academic Calendar,
- Create Holidays
- Create information regarding notifications
Principal Portal
- Attendance of Students and Employees,
- Session Plan,
- Time Table,
- Results of all students,
- Teachers performance,
- Admission Details,
- Placement
- Alumni activities
- Reports.
Parent Portal
- Pay the Fee
- View Results,
- View Notices,
- View Events,
- Communicate with Teachers thru’ School Diary,
- View Attendance,
- Check Assignments
Student Portal
- Pay Fees, Apply for leaves or Bonafide or Character certificate,
- Attempt Student feedback on Faculty, Infrastructure and Course Contents,
- Attempt Quiz,
- Upload Assignments,
- Apply for Scholarship,
- Check timetable
- Check Results
Employee Portal
- The Employee can apply for Leaves,
- Compensatory Off
- Out door duty and
- Can send requests to HR
- Can view Attendance, Payslips, etc
Trustee Portal
- Admissions
- Fee Collection,
- Placement, Details
- Attendance and Leaves
- Income and Expense
- Profit and Loss
- Exams and Results
- Alumni Details
Alumni Portal
- Alumni Committee,
- Alumni Event,
- Alumni Contributions,
- Alumni Mentors for current students.
Institute Information
- Master Data
- Institute Information
- Program Details
- Affiliation Details
- Institute Directory
- Reports
Parent Meeting
- Schedule Parent Teacher Meeting
- Visits and Feedback of Parents can be scheduled and recorded.
- Reports
Transport Management
- Vehicle Transportation Management
- Vehicle , Driver & Service Provider Data
- Stops and Route wise Fees Collection
- Fuel Log Book
- Driver ID Card
- Reports
Lead Management
- Nurturing of Prospective Students Leads
- Counsellors Performance
- Convert Enquiry to Admission
- Upload Enquiries thru’ Excel
- Qualify Leads
- Reports
Export to Tally Management
- Map Ledgers for Fees and Purchases/Sales
- Export data to Financial Accounting
- Export Data to Tally from FA Module
Assessment and Feedback
- Students can give feedback on the modules being taught
- Reports
Payment Gateway Integration
- Payment Gateway Integration for Fees and Misc. Fees
- Students and Parents can pay from their logins
- Reports
Biometric/ RFID Integration
- Biometric can be used for Students and Employee Attendance
- RFID tags can be used for Library books tracking
- Reports
Mobile App
Parents and Students can view
- Attendance
- Assignments
- Fee Details
- Exam Results
Visiting faculty
- Honorium Structure for Visiting faculty
- Agreement
- Attendance
- Pay calculations and Salary slips
- Payments
Student’s Diary
- Faculty’s Remarks
- Parent’s Remarks
- Reports
Mentorship
- Mentor Allocation to Students
- Mentor’s task for Students
- Reports
