Managing a Education institute whether it be a small school or group of colleges or entire university is not a piece of cake. There is a lot that goes on. You have to maintain every aspect of the management and have a smooth and complete control on every important department.
Every Education Institute needs a Education ERP management system to manage and moderate all their data, transactions and all the other different activities.
In this article, we will take a look at the must-have features that all Education Institute requires. Let’s get started.
What is an Education ERP Management System?
A Education ERP Management system is a technology-based software to store, analyze, manage, and supervise the data. It also helps in smoother operations and better internal communication alongside maintaining transparency.
For instance, a Education ERP System will manage the data related to their students. Which might include the results of students, fees paid or pending by students, homework and assignments, attendance, and more.
Now, let’s have a look at top features every education ERP must have.
Top Features Every Education ERP Must Have
Following are the must have functioning features for your Education ERP System:
- Fees Management and Accounting
- Attendance management
- Time Table or Schedule Management
- Library Management
- Staff Management and Supervision
- Exams Management
- Performance monitoring for Parents
- Data Import and Export
- SMS and Email Alerts
- Training & Placement
- Alumni management
- Budget/Expenses – Capex and Opex
Let us discuss the mentioned features for Education ERP system in brief
Fees Management and Accounting:
Managing the fees and accounts for colleges is a tedious task. The college ERP system must have the feature for Fees Management and Accounting. This helps in keeping track of income expenses and easily monitoring and supervising.
Attendance Management:
You don’t need to have an attendance register or on-paper attendance anymore!
Isn’t that one of the brain-wrecking tasks?
Attendance management features in the college ERP system will lower the burden on teachers.
The attendance software will indicate those students who are not eligible to appear for an exam due to low attendance.
Time Table or Schedule Management:
Another important feature a college ERP system should have is timetable management.
The software should organize the schedule that suits both: teachers and students. Let’s face it, we’re human and we sometimes make mistakes in manually making a perfect schedule, sometimes things overlap.
Library Management :
Library management features help you in keeping track of the books.
This will let you know which students or teacher has borrowed the book and if the student is late in returning the book, The software must indicate that as well.
This feature will help you in keeping a track of books in the library, books borrowed, books missing and how they lost it.
Staff Management and Supervision:
Management of staff is an important part of smooth functioning of a School, College or any institute.
Therefore, it is important that you have a feature that helps you in keeping track of the different activities associated with the staff.
This includes payroll management of Staff, attendance and other similar activities. The College ERP system should also let you know about the allocated lectures for a particular faculty, and the lectures delivered.
Exams Management:
Exams are an important part of any educational organization. If they aren’t managed the right way, the work could get tedious.
College ERP systems should have features to manage exams, this includes management of online exams and the marking system for it and organising as per a merit list. It should also be able to manage the schedule and secure the question papers.
Performance Monitoring for Parents:
The College ERP system must not just cater to the requirements of the students and teachers, it should also serve the parents of the students too.
College ERP systems must have a feature of a portal for the parents to check and monitor the performance of the students.
Data Import and Export
The most important reason to use automation in your college management is to manage the data. So obviously, there is going to be a lot of data in the ERP system.
There would be data regarding the fees, marks obtained, attendance of students, attendance of the teachers and more.
The college ERP system must have features of export and import of the data.
SMS, Whatsapp and Email Alerts:
SMS, WhatsApp and E-mail alerts are important to notify about the important announcement to either of the three: The students, the teachers or the parents.
The college ERP should be configured to trigger SMS and emails as per different instructions, that could be about late fees, low attendance, marks obtained and other announcements.
Top Add-ons Education ERP
Following are few add-ons to your Education ERP system that will take it to a whole new Level:
- Cloud Based Availability
- Integration with Online
- Classroom Tools like Google Meet
- Quizzes and Polls During Online Lectures
- Ticketing or scoring system for tracking students performance
- Integration with Biometric
- Integration with Payment gateways
- Mobile app
How QualCampus can help in Admissions:
QualCampus is an ERP system that can assist institutions in acquiring inquiries, nurturing them and converting them into Applicants.
QualCampus comes with API integration with SMS, Email, Whatsapp, Cloud telephony, CRM softwares and google meet.
Where can you find the Best Online Class Management System in the Market?
When it comes to finding Online Class Management System, you have several options available. While many ERP providers offer Online Class Management solutions, QualSoft stands out as one of the leading brands renowned for providing exceptional ERP solutions. Our comprehensive range of offerings includes features such as Fees Management, Customer Relationship Management, Admission Management, Exam Management, Learning Management, Student Training & Placement Management, and a top-notch Online Class Management System.
If you’re considering implementing or upgrading your existing ERP system in your educational institution, whether it’s a University, College, School, or group of institutions, look no further than QualCampus. With our cutting-edge ERP solution, you can streamline your administrative processes, enhance collaboration, and provide a seamless learning experience for your students. QualCampus is your ultimate one-stop solution for all your ERP needs in the education sector.
Wrap Up
College management software or a college ERP can make the lead management and admission process a lot easier and smoother. Moreover, if you implement it properly, you can boost your admissions by nurturing the enquiries.
Implementing a college ERP system or college management software can not just benefit you throughout the admission process, it can help you even after the admissions to manage and operate the different departments of your educational institute.
QualCampus is a comprehensive ERP system designed for educational institutions, it comes with 80+ modules considering the different problems and solutions that any educational institute could use. It encompasses all the process from Enquiries till the Student becomes an alumni. All academics, non academic and accreditation processes are automated.
To know about QualCampus Google Meet/Online Class Management System
Top Features Every Education ERP Must Have
Following are the must have functioning features for your Education ERP System:
- Fees Management and Accounting
- Attendance management
- Time Table or Schedule Management
- Library Management
- Staff Management and Supervision
- Exams Management
- Performance monitoring for Parents
- Data Import and Export
- SMS and Email Alerts
- Training & Placement
- Alumni management
- Budget/Expenses – Capex and Opex
Following are few add-ons to your Education ERP system that will take to a whole new Level:
- Cloud Based Availability
- Integration with Online
- Classroom Tools like Google Meet
- Quizzes and Polls During Online Lectures
- Ticketing or scoring system for tracking students performance
- Integration with Biometric
- Integration with Payment gateways
- Mobile app
